be returned. held by the Board of Public Grounds and Buildings for Certain bonds may a period of sixty days from the day of opening the proposals, after which time they shall be returned, upon application, to the parties filing them. Enforcement of contracts. Superintendent of Public Grounds and Appointment of by the Governor. Term of office. Duties. Shall notify depart ments to furnish list of articles. Section 5. That the enforcement of all contracts provided for by this act shall be under the control and supervision of the Board of Public Grounds and Buildings, and for that purpose, and all other duties pertaining to said Board, they shall be represented by an executive officer to be known as the Superintendent of Public Grounds and Buildings, and the Governor shall, immediately after the passage of this act, appoint, with the advice and consent of the Senate, a Superintendent of Public Grounds and Buildings. The term of office of the Superintendent shall be four years, and his duties shall be as follows: He shall, on or before the first day of April in each year, notify the heads of the several departments, and of the State boards and commissions, and the Chief Clerks of the Senate and House of Representatives, respectively, to furnish lists of all furniture and furnishings, stationery, supplies, repairs, alterations or improvements, fuel, and all other matters or things that may be needed by their respective departments, boards, commissions, the Senate or House of Representatives for the fiscal year beginning on the first Tuesday of June in each year, and also to furnish lists of the public documents that are to be shipped. On receipt of such notice it shall be the duty of the heads of the several departments, the executive officers of the several State boards and commissions, and the Chief Clerks of make detailed lists. the Senate and House of Representatives to make out detailed lists in accordance therewith, giving, as far as practicable, a detailed description of what is needed; similar lists shall be prepared by the Superintendent for the needs of the public grounds and buildings and Executive Mansion. Upon the receipt of such lists the shall classify arti- Superintendent shall consolidate and classify the articles named therein, under such regulations as may be prescribed by the Board of Public Grounds and Buildings, taking care that there shall be full descripDescription, &c., of tions given, with make and number of goods when possible, and proper maximum prices fixed, and whenever deemed necessary by the Board he shall have designs. and specifications prepared for their approval of any furniture or furnishing, repairs, alterations and improvements, paying for the preparation of the same out of the Board's general fund, and shall state in the list or schedule that the work or articles for which the designs and specifications are prepared are to be done or furnished in accordance therewith, and that the designs or specifications will be found in his office for inspection, and copies of the same shall be furnished to the successful bidders. In preparing the list or schedule he shall, in all cases, give preference to goods of American production or manufacture. The quantities given in the lists or schedule shall be the estimated maximum Departments shall Superintendent cles. articles. Designs. American goods to be preferred. Quantities of goods. Penalty for failure to quantity that is likely to be required during the year; Fut the lists or schedules shall, in all cases, provide that the goods shall be furnished in greater or less quantity and at such times as the needs of the department et cetera, shall require. The lists or schedule shall also provide, whenever practicable, a per diem penalty or of contractor forfeiture, after a stated time, for the failure of a con- furnish articles. tractor or contractors to finish or furnish the work or materials contracted for, which penalty or forfeiture shall be deducted by the Auditor General from the amount of the contractors bill before settlement is made, when so directed to do by the Board of Public Grounds and Buildings, and when the Superintendent has so prepared the lists or schedule the same shall be presented sented to Board of to the Board of Public Grounds and Buildings for Commissioners of proval. The Board, after conferring with the heads of the departments and other persons in authority, shall have the power to make such changes therein as may Change etc. be deemed proper, and when the same have been approved and signed by a majority of the Board, it shall be returned to the Superintendent, who shall cause it to be ap Lists shall Public Grounds and Buildings. Form of proposal, Advertisement of shall set forth. printed in pamphlet form as a schedule of stationery, Schedule shall be papers, supplies, fuel, furniture, furnishings, distribution printed. of documents, repairs, alterations, improvements and other matters and things needed for the public grounds and buildings, Senate and House of Representatives, the several State departments, boards and commissions and the Executive Mansion. Said schedule shall state that bids will be received on one or more of the items of any Bids on schedule. classification of the schedule. The form of proposal shall be given, and all other information which the Board &c. shall consider necessary for the bidder, and the Board of Public Grounds and Buildings, as heretofore provided, cause notice of the schedule so printed to be advertised. The advertisement shall, as briefly as practicable, invite notice and what it bids for the furnishing of the articles named in the schedule and give notice of the time and place where such bids will be received and when they will be opened. Such bids as may be made, together with a bond in such form as may be prescribed by the Board of Public Grounds and Buildings, conditioned for the faithful discharge of the bidders proposition, shall be enclosed in envelopes and securely sealed and shall be addressed to and to be mailed or delivered to the Board of Public Grounds and Buildings, who shall retain the envelopes unopened until the time fixed by said Board for the shall not be opened. opening thereof, and the Board shall have the right to &c. reject any or all bids. The bids so received and opened Bids may be reshall be tabulated and be subject to examination by all persons submitting bids, and a record thereof shall be made by the Superintendent in a book to be kept for that purpose. Section 6. The Superintendent shall receive from the contractor or contractors the articles mentioned in the schedule. It shall be his duty to reject all articles not up to the standard required; and if a contractor shall Bids and bonds properly addressed. shall be sealed and To whom delivered. jected. Bids shall be tabu lated and recorded. Delivery of arti cles. Shall reject all arnot up to ticles standard. And deduct expense from amoun due contractor. fail to exchange them for articles that meet the requirements prescribed, the Board may go into the open market and purchase articles to take the place of those adjudged to be of inferior quality and deduct the expense from the amount due him from the Commonwealth; or if the amount due said contractor be not sufficient to pay for the articles purchased, the Board may proceed proceed against the contractor, or his sureties, under the bond aforesaid, by proper action through the Attorney General's Department: Provided, That in all cases it shall Part of contract to be the duty of the Auditor General to withhold from the contractor the warrant for one-fourth part of the entire contract until the Superintendent shall certify that the contract has been fully complied with. May against sureties. be withheld. Section 7. It shall be the duty of the Superintendent, when the articles named in the schedule are received Care and storage of from the contractors, to care for them properly in storage rooms, and he shall be held responsible for their safe keeping. articles. Storage rooms and offices. Requisition upon articles required by Superintendent for departments. Superintendent shall keep account of furniture, &c. Shall make report ture, &c., delly to Board, of furni ered. Also of all articles remaining custody. cles. in his Section 8. The Board of Public Grounds and Buildings shall provide suitable storage rooms for the furniture, stationery and supplies that may be procured, and shall also provide proper offices for the Superintendent and his clerks, and shall cause the same to be supplied with suitable furniture. Whenever the heads of the departments, the executive officers of the State boards and commissions, and the chief clerks aforesaid, shall require any portion of the furniture, stationery or supplies named in their original lists, a requisition therefor shall be made upon the Superintendent, who shall cause the articles to be delivered, taking proper receipt therefor. Section 9. The Superintendent shall keep a full and complete account of all furniture, furnishings, stationery, supplies or fuel delivered to the several departments, boards and commissions and chief clerks aforesaid, the public grounds and buildings and Executive Mansion; and at the end of each fiscal year, ending the first Tuesday in June, he shall make a full report of the same to the Board of Public Grounds and Buildings. He shall also with such report submit a full and complete inventory of all articles of furniture, stationery and supplies in his custody at the end of said fiscal year. Section 10. Whenever any of the furnishings in the several departments, the offices occupied by said State boards or commissions, or in the Senate Chamber or Unserviceable arti- House of Representatives, or in the public grounds and buildings, or the Executive Mansion, shall become unserviceable, such furnishings shall be turned over to the Superintendent, who shall give a proper receipt therefor, and he shall make a complete record of such Sale of articles articles; and at such times and under such regulations as may be prescribed by the Board of Public Grounds and Buildings, shall cause the same to be exposed at public sale, due notice of the sale having been given for at turned over to Superintendent. Notice of sale to be published. Notice by mail to bly. Itemized statement least two weeks in two of the newspapers published in the city of Harrisburg, and due notice by mail to the members of Assemmembers of the General Assembly. He shall also make a complete itemized statement showing the sales and the of sale. amount received for each article or class of articles sold, and the total amount received, which statement shall be filed with the Board of Public Grounds and Buildings and the money received shall be turned into the State treasury and a receipt taken thereof. Section 11. All bills on account of contracts entered into under the provisions of this act shall be examined by the Superintendent, and if found correct, he shall certify that the materials have been furnished or that the work or labor has been performed in accordance with the contract, and after having been so certified to by him shall be presented to the Board of Public Grounds and Buildings for their examination and approval, and when so approved shall be paid by warrant drawn by the Auditor General on the State Treasurer in the usual form. Receipts of sale. Bills of contractors certified to by Superintendent. to be examined and And examined and approved by Board before paid. Book-keeper and Section 12. The Board of Public Grounds and Buildings shall appoint a competent book-keeper at a salary night watchman of fifteen hundred dollars per annum, and a night watch- and salaries. man at a salary of nine hundred dollars per annum. Good order in build Section 13. That the Superintendent so appointed shall have immediate charge of the Capitol police and Police. all other persons employed by the State directly connected with the care, preservation and improvement of the grounds and buildings and other property belonging to the State connected with the State Capitol. He shall exercise special care in the enforcement of good order, both in the buildings and on the grounds, and shall see ings and on grounds. that all disorderly persons are excluded from the premises of the State Capitol; and in the discharge of such duties he is hereby empowered, and the Capitol police under his control are hereby empowered, to adopt whatever means may be deemed necessary for the protection of the property of the State and the enforcement of good order upon the premises thereof; and in the arrest, detention and disposition of outlaws or disorderly persons the said Superintendent and his police are hereby given the same powers now or hereafter exercised under authority of law or ordinance by the police force of the city of Harrisburg. Powers of police. Number of policemen and how ap pointed. Section 14. That the Capitol police force, which shall consist of six men to be appointed by the Board of Public Grounds and Buildings, one of whom shall be designated as sergeant, shall at all times be subject to Sergeant of police. the orders of the Superintendent, and disobedience or Disobedience or neneglect of duty shall be sufficient cause for dismissal by glect of duty. the authority through which they shall have been appointed. They shall be subject to such detail or disposition in their employment as may be determined upon by the Superintendent, and when on duty they shall appear in the regulation uniform prescribed: Provided, That Uniform. all uniforms, badges and weapons that may be used as Salaries. aforesaid shall be furnished by the State under such restrictions as may be prescribed by the Board of Public Grounds and Buildings. The sergeant shall receive ten hundred dollars per annum, and the other five members, nine hundred dollars per annum each, which shall be paid in the same manner as payment is made to other employes of the State government. In addition to the Capitol police to be appointed as aforesaid, the Board Gardener and other shall also appoint one gardener at a salary of ten hundred dollars per annum, one assistant gardener at nine hundred dollars per annum, one mechanic at nine hundred dollars per annum, two elevator men, one for the Capitol and one for the Executive buildings, at nine hundred dollars each per annum. employes and their salaries. Oaths. tendent. Section 15. The Superintendent and police force before entering upon the discharge of their duties, shall subscribe to the usual form of oath before the Secretary of the Commonwealth, and the Superintendent shall Bond of Superin- give a bond in the sum of twenty-five thousand dollars, with two or more sureties to be approved by the Governor of the Commonwealth, conditioned for the faithful discharge of the duties herein before prescribed. He Salary of Superin shall receive as compensation the sum of three thousand dollars per annum, payable in the manner now provided for the payment of the salaries of other State department officers. Section 16. That for the purpose of making purchase of any article of furniture, furnishings, stationery, supplies, fuel or any other matters or things, and for the payment of any repairs, alterations or improvements, the want of which may not have been anticipated at the ti m ef the issue of the annual schedule, and which do not appear in the same, and for which requisition is made on the Superintendent, the sum of three thousand dollars, or so much thereof as may be necessary, is hereby annually appropriated, which amount shall be known as the Board's general fund: Provided, That no expenditure of said amount shall be made by the Superintendent without first receiving authority from the Board so to do: Provided also, That from this fund shall be paid any bills for designs or specifications ordered by the Board. Section 17. That nothing in this act shall be construed to interfere with the contracts for State printing and binding, or supplies for the State printing, or for the Legislative Record or Record wrappers. Section 18. All acts or parts of acts inconsistent with the provisions of this act be and the same are hereby repealed. Approved-The 26th day of March, A. D. 1895. |